This information is followed by a salutation and then the body, followed by your close and signature. Recipient’s contact information (Name, job title, company, company address) Your contact information (Name, job title, company, address, phone number, email) Typically, a business letter includes the following information at the top:
When designing the layout for your business letter, keep in mind all of the necessary information typically included on a professional document. Include sections for all necessary information Smaller than 10 point fonts will be difficult to read, while fonts larger than 12 points might appear unprofessional. You should stay between 10 and 12 points for your font.
When selecting a font size, you should consider the smallest size in which your document will still be easily readable. Here are a few examples of popular fonts used in professional documents: They should be able to get the information they need from your letter as quickly as possible. While it may seem tempting to select a stylistic font that personalized the letter, it might be difficult for your audience to read. When deciding on which font to choose for your business letter, you should pay attention to cleanliness and readability. Select a professional font size and style There are a few different things to think about when formatting your business letter: 1. From selecting a font style to correcting margins, you should make sure your letter is clean, clear and highly readable. When formatting your business letter, readability should be your top priority.
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Signature First name Last name How to format a business letter The following line, print your first and last name.
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SignatureĪdd two lines and sign your full name. Related: How To Write a Business Letter Salutation (With Tips and Examples) 7. Common closing business letter salutations include: The body of a business letter is where you express the purpose of your communication and is typically no longer than three to four paragraphs.Īdd a space after the body of the letter and then choose a salutation to close your business letter.
Read more: Writing Salutation for Letters: Tips and Examples 5. To Whom It May Concern (only use if you cannot find a specific contact’s name) Common opening business letter salutations include:ĭear, (only use if you know the recipient) Opening salutationĪdd a space after the recipient’s contact information and then choose a salutation to open your business letter.
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Recipient’s contact informationĪdd a space after the date of the business letter and then add the recipient’s contact information:įirst name Last name Address City, State Zip Code Phone 4. The dateĪdd a space after your contact information and then add the date of your letter: On the left-hand side of your business letter, you should list your contact info: First name Last name Address City, State Zip Code Phone 2. Business sections of a business letterĪ properly formatted business letter should have the following sections: There are several steps you can take to make a business letter professional and appropriate for the audience of your letter. From cover letters to letters of recommendation, drafting a clean, readable business letter can help you communicate ideas clearly.
There are many different types of business letters you might use in your professional career.
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